Annual Fire Safety Statements
Aegis Safe are fire protection industry leaders in testing, maintaining and repairing fire protection systems. With specific expertise in building maintenance and safety, Aegis Safe can provide annual assessments, BCA assessments and annual fire safety statements.
Annual fire safety statement assessment services
Regular inspection and maintenance of fire protection systems is important as it is required by law in most circumstances, e.g. Section 166, NSW Environmental Planning & Assessment Regulations (2000).
Aegis Safe can assess the key fire safety measures within your building such as:
- Automatic fire detection and alarm systems
- Automatic fire suppression systems
- Emergency lighting
- Emergency Warning and Intercommunication Systems (EWIS)
- Exit signs
- Fire doors
- Fire hydrant systems
- Fire seals protecting openings in fire resisting components of the building
- Fire shutters
- Fire windows
- Fire hose reel systems
- Portable fire extinguishers
- Smoke and heat vents
- Smoke detectors and heat detectors
- Solid core doors
- Wall-wetting sprinkler and drencher systems
- Warning and operational signs
- Paths of travel to exits
Owners Annual Fire Safety Statement Assessment
Law requires building owners to engage a qualified person to assess the fire safety measures buildings each year. If the fire safety inspection is performed by a person that isn’t properly qualified person, the building owner may be held liable. Engaging Aegis Safe for your annual fire safety assessment will satisfy this obligation.
What is the Annual Fire Safety Statement?
An Annual Fire Safety Statement when issued certifies that:
Each essential fire safety measure in the building has been assessed by a properly qualified person
Each essential fire safety measure in the building was found to be capable of performing to a standard no less than that to which the measure was originally or subsequently designed and implemented.
The properly qualified person has assessed all paths of travel to the exits including the exit doors, and advised of the status, in connection with the NSW Environmental Planning & Assessment Regulations (2000), at the time of the inspection.
If you are the owner of a building or premises in NSW you must provide the council and Fire and Rescue NSW with annual fire safety statement certifying that all your fire-safety measures work properly.
Your fire safety statement must be prominently displayed within your building. It is an offence to not display your annual fire safety statements.
When you complete your annual fire safety statement, you will need to lodge it with the city council by email, post or in person at a Neighbourhood Service Centre. You will also need to submit it to Fire and Rescue NSW.
Aegis Safe are a leading provider of commercial, industrial and high-rise residential fire protection services. We can help with fire protection equipment inspection, installation, and maintenance as well as certification services and annual fire safety statements. We offer an extensive range of scheduled fire protection services including testing and inspection services that are in accordance with AS1851-2012 and the Building Code of Australia. We will also provide you with fire equipment registers, reports and your annual fire safety statement specifically for building owners. These documents form a crucial component of the fire compliance process for every property owner.
Our team is fully qualified and able to perform these inspections as well issuing your annual fire safety statements.
Your annual fire safety statement is an annual declaration to the local authorities, both the local council and FRNSW, by the owner of the property that the existing essential fire safety measures have been inspected and tested by appropriately qualified persons and been found to be fit for their purpose. The fire safety inspections must have occurred within 3 months prior to the date of issue of the annual fire safety statement.
Advice for annual fire safety statements NSW
Know what essential fire safety measures apply to your building. Look closely at your fire safety schedule. Make sure you have the most recent version of your schedule.
Maintain your essential fire safety measures so they are always in good working order and will perform as intended in the event of a fire. Have the parts of the system maintained as per your maintenance schedule. The maintenance should also include performance testing.
Make sure all testing and maintenance is undertaken by appropriately qualified fire safety technicians.
Ensure that the annual inspection and testing of your fire safety measures occurs no longer than 3 months before your annual fire safety statement is due. You should always allow yourself time to fix any problems.
There may be small things reported as non-compliance items when you change contractors. If there are major issues of non-compliance raised you should have an independent qualified fire safety professional review the report.
Your choice a professional to review the report should be someone that is not an installer, and therefore has no stake in their recommendations.
Remember that a copy of the fire safety schedule and the most recent annual fire safety statement must be on display in a prominent position within your building.
Your annual fire safety statement must be submitted to the relevant council at the correct time and a copy must be forwarded to FRNSW.
Essential fire safety measures
Your essential fire safety measures include any installations, equipment or forms of construction that will protect the occupants of your building in the event of fire or other emergencies. They include:
- automatic fire detection and alarm systems
- automatic fire suppression systems, such as fire sprinkler systems
- emergency lighting and exit signs
- fire hose reels and fire hydrants
- portable fire extinguishers
Annual fire safety statements are required by local councils each year. It is necessary to ensure all buildings are compliant to the relevant Australian Standards so that your annual fire safety statement can be submitted.
We have extensive experience in carrying out inspections of existing buildings and newly constructed buildings for fire compliance purposes. The types of buildings we typically work with are strata buildings, complex sites that contain multiple buildings and high-rises.
If additional fire protection works are required, we can provide cost effective solutions that will ensure your building will meet compliance at a competitive price.
Your council may issue a reminder notice about the due date of your annual fire safety statement. Their letter should list all the essential fire safety measures relevant to your site. Your fire safety measures need to be certified by a suitably qualified person. The council isn’t required to send you this reminder. It is solely your responsibility to keep track of when your Annual Fire Safety Statement must be lodged. It’s your obligation, as a business owner, to make sure that your Annual Fire Safety Statement meets the requirements and is submitted to the following bodies:
- Your local council
- The fire commissioner and/or your local fire brigade
You are also required to display a copy of your annual fire safety statement at your premises. This is part of Clause 177 of the Environmental Planning & Assessment Regulations Act 2000.
We understand that building owners as well as your tenants may not be experienced or appropriately qualified to complete the required routine fire protection service checks, or meet the requirements for inspection and testing of your fire services equipment, that are specified in AS1851-2012.
5 Steps to your fire certification
We listen. We ask questions. We determine your needs. We understand.
2 Site Assessment – Problem Identification
We visit. We research, We analyse. We report non-compliances.
3 Specific Solutions
We report. We provide specific solutions to resolve any non-compliances for your site
We provide documents that support the subsequent certification.
We provide documents that support the subsequent certification.
Competent fire safety practitioners
From the 1st October 2017 assessments for your fire safety statements is to be undertaken by a competent fire safety practitioner. If you are a building owner who submits an annual fire safety statement your will need to choose a competent fire safety practitioner.
The Department of Finance, Services and Innovation is currently working to develop an accreditation scheme to recognise industry bodies that will accredit individuals as competent fire safety practitioners.
The department has published a guide for you to help determine if a person is a competent fire safety practitioner.
Essential fire safety measures needing repair
In circumstances where your annual fire safety statement can’t be submitted because repairs are required, the council may consider postponing the weekly penalty infringement notices. If you want the council to consider your case, you will have to fill out a request application.
As the owner of the premises you must make the necessary arrangements for your fire safety measures to be inspected and provide your annual fire safety statement before the expiry of the time allowed. The council is unlikely to pause your penalty infringement notices in the event of a history of late submissions.
Lodge you annual fire safety statement
The owner of a building that has a fire safety schedule is required to provide a copy of the annual fire safety statement to the Commissioner of Fire & Rescue NSW (FRNSW).
Under clause 177 and clause 180 of the Environmental Planning and Assessment Regulation 2000 the owner of the building must provide a copy of the annual fire safety statements to FRNSW as soon as possible after the annual fire safety statement is issued. The annual fire safety statement is a record of the maintenance of the fire safety systems within a building. This annual fire safety statement is also required to be submitted to the local council.
The local council is the regulatory authority on annual fire safety statements and may impose penalties if your statements are not correct or provided in a timely manner.
There are two types of fire safety statements, annual and supplementary. Your annual fire safety statement must be done once every year and must cover the maintenance of all essential fire safety measures in your building. The supplementary fire safety statement covers the maintenance of your critical fire safety measures and must be done more frequently (e.g. every 6 months). Your fire safety statement is to be made by using the form provided by NSW Planning and Environment. Please refer to the annual fire safety statement form which is available from NSW Planing and Environment.
The inspection and maintenance of your fire protection systems must be done by a competent fire safety practitioner to the standard which the measure was originally designed. This standard should bes identified on your building’s fire safety schedule. As the owner you are responsible for choosing the competent fire safety practitioner/s to undertake the fire safety inspection and maintenance. You must also provide your written opinion that the person or persons chosen are competent to perform the fire safety inspection.
As the owner you must also provide a copy of your current fire safety schedule when lodging the annual fire safety statement to FRNSW. The fire safety measures on the annual fire safety statement can then be cross checked against the list of measures identified by your fire safety schedule. Both your annual fire safety statement and your fire safety schedule must be prominently displayed within your building.
Note: Your fire safety schedule is a schedule of fire safety measures installed in your building and shows their standard of performance. A copy of this should be kept in your building. The owner of the building can obtain a copy of the current fire safety schedule from the local council if required.
The fire safety statement and schedule is to be lodged electronically by email to: [email protected]
Many people are reportedly unsatisfied with the annual fire certification process. They state that they receive very different advice from different fire safety companies. This has resulted in some concern over the quality of information and/or the quality of fire safety measures such as fire sprinkler systems.
A basic fire safety schedule will contain two columns. One column will list the applicable essential fire safety measures and the other column will list the standards to which the listed measures have been designed and installed. The fire safety schedule can be more complicated if the building incorporates complex measures or alternative solutions. The fire safety schedule can also nominate some measures as ‘critical’. These critical measures may require them to be certified to more frequently than once each year.
The annual certification of essential fire safety measures is only a part of your responsibilities that are required from these laws. Your major responsibility is to make sure that your essential fire safety measures are always in good working order.
Aegis Safe can inspect, test, maintain, repair and certify the following essential fire safety measures:
- Automatic Fire Detection & Alarm Systems
- Emergency Lighting
- Automatic Fire Suppression Systems
- Fire Sprinkler Systems
- Emergency Warning & Intercommunication Systems (EWIS)
- Exit Signs
- Emergency Lighting
- Fire Dampers
- Fire Doors
- Fire Extinguishers
- Fire Blankets
- Fire Hydrant Systems
- Fire Windows
- Fire Shutters
- Fire Hose Reels
- Portable Fire Extinguishers
- Smoke Detectors & Thermal (heat) Detectors
- Warning & Operational Signs
- Smoke Doors
- Paths of Travel to Exits
- Window Fire Drenchers
- Annual Fire Safety Statements
Make sure your fire systems are safe and compliant today!
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About Aegis Safe
Your safety and peace of mind is our objective. Aegis Safe has been helping our clients protect their staff and property with our full range of comprehensive fire protection solutions since 2009. We specialise in installing, inspecting, testing, diagnosing and repairing fire protection systems.